Corporate Center Finance and Procurement
The corporate center’s tasks cover all the university’s financial affairs, including preparation of the annual financial statements. In addition to setting and transferring budgets, this includes clarifying questions regarding turnover and income tax, submitting applications for and managing third-party funds, including record-keeping, as well as purchases of all kinds upwards of € 3,000 net. The corporate center also handles all legal questions related to research matters (third-party funding contracts, invention disclosures) as well as insurance law questions and matters.
Head of Section Division: Matthias Giese
The section prepares the university’s budget applications to the State of North Rhine-Westphalia and monitors the implementation of its business plan up to the annual cameralistic financial statement. This includes, in particular, liquidity planning. In addition, Personnel Expense Management assists the academic departments and institutions with planning and controlling personnel budgets, calculates personnel costs in the context of recruitment procedures/prolongation of employment contracts, and settles personnel costs with the State Office for Salaries and Benefits. The section is additionally responsible for monitoring and recording the use of large-scale equipment approved in accordance with Article 91b of Germany’s Basic Law as well as for managing projects financed by the Ministry of Culture and Science and for asset management. Moreover, the insurance management handles all insurance law questions and matters regarding TU Dortmund University (insurance contracts, claims reporting and settlement, etc.).
The section’s main task is to implement legally compliant award procedures up to the point of the procurement of the required goods, services, and building work. This includes advising the academic departments and institutions in the preliminary stages of an award procedure (negotiated award procedures, national and Europe-wide calls for tender), evaluating procurements in terms of potential savings, and preparing framework contracts. Central Procurement is also responsible for awarding contracts for work and services as well as freelance contracts.
Head of Section Division: Andrea Bartkowski
Financial Accounting and Taxes is responsible for all credit and debit accounting at TU Dortmund University, executes payments due and enters monies received. It also keeps track of receivables due and issues reminders. It checks and records changes in fixed and current assets and takes care of the depreciation of capital goods. The section also compiles the commercial annual accounts and the business plan. Its tasks also include clarifying questions regarding taxation on earnings and sales from services provided by TU Dortmund University. In addition, the section prepares tax returns and excess of income over expenditure statements for commercial operations related to the university.
Third-Party Funding Management and Legal Matters in Research takes care of applications for third-party funded projects as well as their management and accounting. In the process, the section closely controls compliance with the conditions set down by the funding body and with the regulations for the implementation of the Community framework; in addition, it delivers advice and recommendations on costing. The section also handles all legal matters, advises academic departments and institutions, checks and processes contracts for research projects, and negotiates contracts. It is also responsible for processing invention disclosures and licensing agreements and assists university management in all matters related to investment management.
Section Third-Party Funding Management and Legal Matters in Research
The staff unit is responsible for quality assurance within the Corporate Center. This stretches from forms management to the coordination of cross-departmental tasks and individual matters, especially in relation to correct representation in SAP modules. The staff unit also assists with the commercial affairs of the scientific workshops (Mechanics Workshop, Electronics Workshop, Glassblowing Workshop) with regard to budget planning and internal order accounting. In addition, it is responsible for applications for third-party projects financed from ERDF funds as well as for their management and accounting.